Free Up Time by Outsourcing with Molly Rose Speed | POP 699

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Do you want to build your time freedom? How should you start your week for peak productivity? What is holding you back from outsourcing effectively?

In this podcast episode, Joe Sanok speaks with Molly Rose Speed about building time freedom by outsourcing effectively.

• Molly’s new week productivity tip for therapists
• Business owners and entrepreneurs: what you can delegate
• Letting go and trusting
• Molly’s advice to private practitioners

Molly’s new week productivity tip for therapists

I take Monday mornings and address everything I have going on in the week, and build in the time that I am working on the business. (Molly Rose Speed)

Molly takes each Monday morning to lay out what she needs to do for that week and schedules the times that she needs to address each item.

Taking the time to prioritize what needs to be done and when it needs to be done can help you build a structure for your week.

Otherwise, as life happens each day, you may be thrown off course without a general outline of what you want to do and by when you want to do it.

If you [address] your day as it comes at you, your inbox – for example – will dictate how you are going to spend your day, not you. So, you have to get ahead of it. (Molly Rose Speed)

Business owners and entrepreneurs: what you can delegate

Entrepreneurs and start-up business owners make themselves a job to do that they are passionate about and qualified for. However, as time goes on, they end up with more than one job, or with “27 hats”.

Even though that is part of starting a business, at some point you need to delegate so that you can get back to your original goal.

Molly’s simple exercise for delegating:

• For a day, a week, and/ or a month, keep a piece of paper in your workspace and write down everything that you do.
• Then, circle the things that only you physically need to do.
• What are the roles that you want to do?
• Where can you start by delegating one simple task to someone else?

Letting go and trusting

1 – Communication: fully layout your expectations to the person who is taking over the task at hand. Give them all the tools that they need.

2 – Take baby steps: identify the tasks they can take on and let them do them.

3 – Have check-ins with your staff each week: once a week have an in-person or virtual sit-down with a staff member and discuss what went well and what can be done differently. Remember to let the person do something in their way.

4 – Let your staff participate: in team meetings, let staff also participate in acknowledging how they can do things differently, and acknowledge them for the things that they have done well.

Creating that communication and culture from the very beginning of hiring someone makes a world of difference [for the whole team]. (Molly Rose Speed)

5 – Long-term goals: let the goal be that in the long term the staff member feels that this role or job is their own. Virtual assistants can become integrated into your business and take up full responsibility for their tasks.

6 – Keep communication on one channel: make use of productivity platforms to keep work-based communication central and organized. Consider platforms such as Monday, Trello, and Asana.

Molly’s advice to private practitioners

There are solutions and systems that can help you get out of feeling bogged down from doing everything in your business. Take small steps to delegate, because it will do wonders for you, your business, and your work-life balance.

Books mentioned in this episode:

Useful Links mentioned in this episode:

• Get a jumpstart on your private practice’s spring cleaning list by contacting Brighter Vision. To get started and learn more, visit brightervision.com/joe.
• Visit the Virtual Assistant Management website and see also Molly Rose Speed’s website
• Connect with her on Facebook and Instagram, and LinkedIn.
• Find out more about Trello, Asana, and Monday.

Check out these additional resources:

• Starting a side-gig counseling practice | POP Bonus
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• Sign up to join the free webinars and events here
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• Apply to work with us — decision-making matrix for your next steps

Meet Joe Sanok

Joe Sanok helps counselors to create thriving practices that are the envy of other counselors. He has helped counselors to grow their businesses by 50-500% and is proud of all the private practice owners that are growing their income, influence, and impact on the world. Click here to explore consulting with Joe.

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