Gordon Brewer on Utilizing Google Workspace in your Practice | FP 97

A photo of Gordon Brewer is captured. He speaks with Whitney Owens about utilizing Google Workspace in your private practice. Gordon is featured on the Practice of the Practice, a therapist podcast

How can you optimize your practice for online work? Is Google Workspace HIPAA compliant? What are some considerations when choosing between an EHR and Google Workspace?

In this podcast episode, Whitney Owens speaks with Gordon Brewer about utilizing Google Workspace in your Practice.

Meet Gordon Brewer

A photo of Gordon Brewer is captured. He is a therapist, podcaster, trainer, speaker and writer. Gordon is featured on the Practice of the Practice, a therapist podcast L. Gordon Brewer, Jr., MEd, LMFT therapist | podcaster | trainer | speaker | writer is a  licensed marital and family therapist and an AAMFT Approved Supervisor. Gordon is the person behind The Practice of Therapy Podcast and Blog. The Practice of Therapy provides information and resources for clinicians starting, growing, or scaling private practices.

Gordon has worked in the human services and mental health fields for over 30 years. He has previously worked in agency settings and is currently in private practice as a therapist.

Gordon is the owner of a group therapy practice, Kingsport Counseling Associates, PLLC located in Kingsport, TN.   He has also served as an adjunct instructor and internship supervisor at East Tennessee State University.

Gordon is married to Mary “Sister” Brewer and they have one daughter, Rebecca who is an environmental educator.  Gordon is also a clergy person in the Episcopal Church (vocational deacon).

Visit his counseling website and Practice of Therapy website. Join the private Facebook page: Google Workspace (formerly G-Suite) for Therapists Users Group

Listen to his podcast here and get in touch via email: gordon@practiceoftherapy.com

Gordon’s course: G-Suite for therapists and take a closer look at Google Workspace.

FREEBIE: Click here for 15% off G-Suite for Therapists Course

In This Podcast

  • Google Workspace
  • Benefits of Google Workspace
  • Choosing between an electronic health record or Google Workspace

Google Workspace

The thing that’s great about it is that it’s so economical, even for the very basic version of it, it’s only $6 a month per user. I really recommend that people get the Business Plan or the Business Plus. (Gordon Brewer)

Business Plan is $12 a month and Business Plus is $18 per user. What Google Workspace allows you to do is:

  • Set up your Gmail account with your practice URL alongside different aliases.

Benefits of Google Workspace

Why should therapists consider Google Workspace over other digital platforms?


Google Workspace is HIPAA-compliant.


There are so many tools that you can use in different ways. In particular, for practices that are self-pay, that might not need a full electronic health record system, or you can use Google Workspace in conjunction with an electronic health record system.

I use both. I use both Google Workspace and Therapy Notes for my practice. The way I delineate that is I use Therapy Notes for primarily the clinical side of things and then use Google Workspace for the running of the business side of things in terms of … email and communication. (Gordon Brewer)

Internal websites

You can set up websites inside Google Workspace that you can use to communicate and interact with your clinicians, who can log in with their Google account credentials.

Using Google Forms to create data and templates

You can use this to create intake forms for clients to fill out, and you can use this to write progress or in-session notes.

Choosing between an electronic health record or Google Workspace

Gordon explains that choosing between using only an electronic health record system or Google Workspace, or a combination of both, will depend on the setup of your practice.

The one thing about Google Workspace is that it’s not really specifically designed for mental health … or private practices whereas Therapy Notes is, and there are a lot of things that you do in Therapy Notes that you just can’t do with Google Workspace. (Gordon Brewer)

For example, if your practice is insurance-based, you cannot file insurance claims within Google Workspace, but you can with Therapy Notes.

However, what many practices do with Google Workspace that really helps them is to use it to help organize and run the business and administrative side of the practice while using Therapy Notes for specific in-house counseling necessities.

Books mentioned in this episode

Useful Links:

Meet Whitney Owens

Photo of Christian therapist Whitney Owens. Whitney helps other christian counselors grow faith based private practices!Whitney is a licensed professional counselor and owns a growing group practice in Savannah, Georgia. Along with a wealth of experience managing a practice, she also has an extensive history working in a variety of clinical and religious settings, allowing her to specialize in consulting for faith-based practices and those wanting to connect with religious organizations.

Knowing the pains and difficulties surrounding building a private practice, she started this podcast to help clinicians start, grow, and scale a faith-based practice. She has learned how to start and grow a successful practice that adheres to her own faith and values. And as a private practice consultant, she has helped many clinicians do the same.

Thanks For Listening!

Feel free to leave a comment below or share this podcast on social media by clicking on one of the social media links below! Alternatively, leave a review on iTunes and subscribe!

Faith in Practice is part of the Practice of the Practice Podcast Network, a network of podcasts that are changing the world. To hear other podcasts like Empowered and Unapologetic, Bomb Mom, Imperfect Thriving, Marketing a Practice or Beta Male Revolution, go to practiceofthepractice.com/network.

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